Let’s face it: no one likes to think about bad things happening to them, much less plan for them. But since September is National Disaster Preparedness Month, we want to give you a quick “brush-up” on some simple things you can (and should!) be doing to protect your business systems.

1. Secure Your Data.

Making sure that your data is protected and available when you need it is paramount in any business computer system. Safeguarding your information from losses due to system failures, power disruptions, severeweatheroccurrences,andothernaturaldisasters,isimportant. Accidentshappenandeachweek businesses across the nation cannot access their systems for one reason or another. This is why it is imperative that you have a plan in place for when the time arrives so you can operate your business, even when access to your building and / or computer systems are limited or totally inaccessible. From fires to floods, we have been there to assist our clients when needed.

2. Consider Adding a Cloud Component as part of a Hybrid Solution to Protect your Business Data.

One of the biggest advantages of cloud computing is that your data and assets are stored off-site in a highly secure, high-availability data center, with failover and redundancy built in. That means that if your building were destroyed and you had to evacuate, or if your server melted down due to an unexpected hardware failure, everything you’ve worked so hard to create over the years is safe and not a sitting duck in your affected server closet or server room.

3. Keep a Reference Copy of Important Contacts and Info Handy.

When it is physically impossible to get to the office, and you are unable to remotely access information, be sure to keep a hard copy (in a secure place) of your contact list for employees, vendors, partners and clients and other important lists like your banking and insurance contact info, upcoming calendar appointments, etc.

4. Write A Simple Disaster Recovery Plan.

The key word here is “simple.” If your plan gets too complicated or difficult, you won’t do it. But at a minimum, think of the disaster that is most likely to happen and that would have a severe and negative impact on your company’s survival and write a plan that can help you get back and running as soon as possible.

5. Review Your Business Insurance Carefully.

Most businesses carry some type of general liability insurance that would pay them if their building and the things in it were damaged. However, many businesses do not have enough coverage to replace all the computer equipment and devices, desks, art, supplies and other things they’ve accumulated over the years that are housed in their office. Make sure you review your policy every year and keep in mind new additions and assets you’ve accumulated during that year.

Of course nothing is as important as our personal safety including our families, friends, coworkers and colleagues. Please exercise caution when dealing with any service interruption or event that has the potential to cause physical harm.

For more tips on protecting your data and your business, contact us at info@2000computer.com and ask about our free Disaster Recovery Business Assessment.