Ransomware, malicious hacking, equipment failure, and natural disasters are just a few of today’s cyber security challenges.  The success of your business and its ultimate survival may one day come down to how well, how much and how often you have backed up your data.

Unfortunately for many business owners, they only realize that their backups are inadequate when it is too late.  To help you protect your business here are five questions you should answer to ensure that you have a crystal-clear understanding of how you are protecting your business.

1. Is all of your data being backed up?

When you think of your data, you have to keep in mind that not only is it on the computers in your office, it may be on the mobile devices, memory sticks and other cloud storage devices that your employees use to conduct business outside of your physical building.

You always want to know where your data is, and you’ll want to make sure that your IT provider does too so that they can make provisions and provide you with suggestions for backing up all of your proprietary information.  

Make sure you are regularly backing up all financial info, emails (this includes items sent and received), company calendars, key contacts, files and documents.

2. How frequently is your data backed up?

In the world we live in and where there is a new ransomware attack every 14 seconds, backing up your data should be an everyday occurrence.  Sure, you can manually save data, but this is labor intensive, impractical and expensive.  Better options include online backups which are quick, convenient and cost effective and with a number of trusted providers, we can certainly help you find the back up service that works best for what you and your business need. In addition to backing up your day to day information, you may also want to consider archiving your data which means taking a complete copy of everything and keeping it somewhere safe.  You can do this weekly, monthly, quarterly or yearly, whatever makes the most sense for you - and the wide range of providers means there is probably one that offers just what you need.
3. Who does what and when, when it comes to your backups?

You want to make sure you have a detailed routine for daily backups and that the responsibility for this has been assigned to a person within your organization that is trustworthy and capable.  You should have a backup for your backup person and a seamless take-over for this responsibility when you main contact is on vacation or otherwise unable to perform this duty.

Better still?  You can have your IT company handle an automatic back up under a managed service plan. If you are interested in learning more, we’re here to help! up.

4. Testing, Testing 1, 2, 3

The only way to make sure that your backups are working is by testing them.  If you are doing this yourself you will have to go through the process of restoring your data and checking to see that all is in order.  This is also something your IT provider can handle for you and speak to them to find out how often and what kind of testing they do in order to make sure that your backups are always reliable.

Again, having a managed service plan that enables your IT provider to manage and monitor all the updates and backups for your system can provide you with peace of mind that you are leaving nothing to chance and that your backups are being handled properly and regularly.  

Remember, IT is OUR business so YOU can stay focused on yours!  Contact us today if you’d like to discuss your backup plan.